Billing & Collections Specialist

Posted: Oct 7, 2020 Closes: Nov 7, 2020
Jupiter, FL Competitive plus Great Benefits
Permanent & Full-time G4S/TP/L710250/198759

Hiring Now!

The world's leading private security organization, G4S, has an immediate job opportunity for a Billing and Collection Specialist. As a Billing and Collection Specialist, you will be responsible for creating project numbers into PeopleSoft for project tracking and billing purposes. Position will be responsible for recurring monthly invoice production for Strategic Account projects for management and billing purposes, open billable events into the accounting software, maintenance of tracking sheets for financial purposes, and providing support to the Field Directors. Additionally the position requires ongoing collection efforts for all clients as well as documenting payment updates and working closely with internal financial support departments, serving as a liaison. Other duties include providing basic support for accounts receivable and payable for strategic accounts including entering requisitions for purchase orders, scanning and filing, reviewing the aging account receivables regularly and sending notifications to client, while providing support service to the Manager, team Leads and Business Development and Administrative Director. Other duties may include:

  • Preparation of quotes, invoices and other financial documents
  • Prepare accurate communication via email to employees, Directors, and clients
  • Assist with shared drive
  • Maintaining Excel spreadsheets
  • All other duties assigned

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.


Specific Duties and Essential Functions

  • Identify and communicate daily all actionable items in order to support project management, billing and invoicing to provide necessary documentation in support of client needs 
  • Provide timely communications and actionable information to Manager and Director in order to maintain revenue forecasts, purchase order funds and accounts receivables
  • Create and assign project numbers and complete data entry regarding revenue and associated costs, generate invoices based on specific client requirements and submit to client
  • Establish relationships with internal and external partners to assist clients and Field Directors to closely manage billable projects to ensure monthly expenses and revenue match; act as liaison for finance and Corporate Risk Services
  • Manage accounts receivables for Strategic Accounts and collaborate with internal and external customers to receive or apply payments; follow up with collection efforts for accounts in arrears.
  • Prepare accurate communication via email to employees, Directors, clients, and vendors
  • Assist with maintenance of documents in the shared team drive
  • Ability to assist with administrative, billing or operational duties as needed


Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent
  • Must possess one or more of the following:
    • Associates’ degree in criminology, criminal justice, political science, international studies, national security, business, accounting, finance or any other related field
    • High School diploma or equivalent with a minimum of three (3) years of relevant military, government, security industry, or corporate experience in finance, administration, or project management

Type and Length of Specific Experience Required:

  • Work history that demonstrates strong intermediate to advanced Microsoft Office skills, specifically Excel

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must possess:
    • Superior written and verbal communication skills in English
    • Strong PC and Microsoft Office skills
    • Ability to work independently while also being a team player
    • Strong interpersonal skills
    • Strong attention to detail with accuracy
    • Strong analytical skills
    • Highly polished and professional demeanor
    • Superior customer service skills
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; indoor with minimal to no exposure to extreme temperatures expected

Major activity:        Working on PC while sitting; telephone use

Physical efforts to carry out job duties:      Limited, to include some standing, bending, limited stretching, and reaching


EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

G4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices


G4S

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